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New Data Protection and Privacy Rules

General Data Protection Regulation (GDPR)

You will almost certainly be aware that the latest data protection regulations (called the GDPR) are changing with effect from 25 May 2018 – these affect the way in which the LDWA keeps your personal information.  To comply with the GDPR, we have adopted a revised Data Protection and Privacy Policy and written a User Guide and a set of instructions for LDWA Officers. 

Personal information is any information that can be used to identify Users, including full names, date of birth, sex, email and postal address, telephone numbers, personal health details, photographs, purchases of goods and services and credit/debit card details.

The LDWA has a firm commitment to comply with the current Data Protection Legislation and particularly with your rights under the legislation.  Specifically:

  • We will not sell or transfer personal information to any third party without your permission.
  • We will make all reasonable efforts to protect your privacy and to maintain the security of all personal information held by LDWA centrally and by its Groups.
  • We will treat your personal information in accordance with our Data Protection and Privacy Policy and current UK Data Protection legislation.
  • No personal information will be stored, processed or published relating to minors under the age of 16 without the consent of a parent or guardian or of an officer of an educational establishment. 

Please be assured that your data is now more secure than at any time in the past. You need take no immediate action.  You will soon be able to withdraw from receiving publications as well as from emails if you wish.  Whenever you attend a walk or other LDWA event you will be asked to give your consent to the use of your data to manage these events.  We obviously need some limited personal details to run the organisation and to offer you the service you expect but we undertake to handle this data securely.

See these documents for further information (updated documents dated 22 January 2019 replace 4 May 2018 versions):

DPP Policy

DPP User Guide

DPP Briefing Note for Officers

Registration template for LDWA events (7 March 2019)

For more information or for clarification of our policy, please email me at

Christopher Hedley
LDWA Environment, Risk and Data Manager

4 May 2018 (updated 22 January 2019)

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