Annual General Meeting 2011
MINUTES OF ANNUAL GENERAL MEETING
CUMBRIA GROUP LDWA
HELD ON 30.10.11 AT 17.00
ODDFELLOWS ARMS, CALDBECK
PRESENT:
Frank Barker, Barrie Blenkinship (Quartermaster), Roger Burgin, Joan Cave, Ann Crockett, Jim Crockett (Treasurer), Tony Deall (Group Secretary),Rosemary Dooley, Paul Hatcher (Chairman), Derek Heatherington (Walks Secretary), Tony Richmond, Louise Smith, Martyn Smith, Dennis Walker.
APOLOGIES:
Mike Ryder, Ralph & Jan Stephenson, Shaun Williams.
MINUTES OF 2010 AGM:
These were agreed as a true record.
MATTERS ARISING:
Nil
CHAIRMAN’S REPORT:
Copy Attached.
Paul welcomed all to the meeting. He thanked the other Committee members for their work during the year and also all who had helped on the Three Rings including the generous prize donated by Ian. He mentioned that the 25th anniversary of the group would be in August 2013 and asked for suggestions as to how this might be celebrated. It might be appropriate to repeat the inaugural walk from the ODG in Langdale.
GROUP SECRETARY’S REPORT:
Copy Attached.
Tony reported that membership had increased to 27. He will be producing a newsletter in November and will also be attending the Local Groups Representative meeting in Haworth next month.
WALKS SECRETARY’S REPORT:
Details of Social Walks attached.
Derek reported that the walks and weather had been very varied again this year. He gave a brief resume of each walk including today’s AGM walk over Blencathra with 13 participants. Martyn and Dennis offered to lead one or two walks in the near future. The current programme is complete until March 2012.
TREASURER’S REPORT:
Copy Attached.
Jim reported a further increase of £140 in the Group’s account from last year. This was slightly reduced from previous years as several items have been purchased ahead of next year’s Event. He proposed that Group funds should be used again to cover the cost of the AGM dinner as a gesture of thanks to all those who helped at the Three Rings.
GROUP MEMBERSHIP FEE 2011/12:
The Treasurer proposed that, the membership fee should remain at £5 for the forthcoming year as a sign of commitment to the Group. This was seconded by Jim and carried unanimously.
The following new members were welcomed - Judy Ainsworth, Maureen McCracken, Ian Whitehead, Shaun Williams and Barbara Young.
ELECTION OF OFFICERS:
All Committee members were prepared to stand for a further year and were proposed by Rosemary and seconded by Tony Richmond.
All proposals were duly carried.
Chairman: PAUL HATCHER
Secretary: TONY DEALL
Treasurer: JIM CROCKETT
Walks Secretary: DEREK HEATHERINGTON
Quartermaster: BARRIE BLENKINSHIP
CHARITABLE DONATIONS:
It was agreed to donate £50 each to the air Ambulance Appeal (proposed by Anne) and Keswick MRT (proposed byBarrie). Both proposals were seconded by Dennis and carried unanimously.
THREE RINGS OF SHAP:
Tony reported another successful event and a full report is on the website. There had been 146 entries and 120 starters. 29 completed all three Rings, a conversion rate of nearly 50%. There was only one retirement because of injury and the remainder completed a variety of one and two Rings. Initial heavy rain probably accounted for the larger than usual number of non-starters but the weather quickly improved as the event progressed.
It was agreed to hold the event again on 23.6.12 and online entries would again be available.
Joan agreed to organise the checkpoint food collection and organisation so as to relieve the burden on Barbara and Barrie. Louise offered to work the night kitchen shift if required.
2012 Entry Forms were available and distributed to all present.
AWAY WEEKEND 2012:
Paul suggested that, as Tony had organised the last few trips, a new organiser might be appropriate. Jim agreed to look into doing theYoredale Way fromYork to Kirkby Stephen probably over a long (Thursday-Monday) weekend in October. An article describing this walk had been published in Strider (April 2011).
MORECAMBE BAY & BOWLAND
Due to a reduction in Group members we have been asked by this Group if we would be willing to take over some of their Events e.g. Four Passes, Autumn in Lakeland. This had been discussed in Committee and it was thought that with a small Group such as ours we would not have the resources to organise any additional Events unless an individual member was willing to take the lead. After discussion it was obvious that no one was willing to do this.
ANY OTHER BUSINESS:
Nil
MEETING CLOSED AT:….18.07.........
SIGNED ……A M DEALL (Group Secretary)…
CHAIRMAN'S REPORT
For a fairly small group, I think it is fair to say that we have had a busy and successful year. I thank Derek for twisting arms to get a social walk on the programme each month and for stepping in to lead them when the organised leader was incapacitated. Thank you to Jim who managed to get all the formalities and paperwork completed after taking over from Barrie as Treasurer last year and for then keeping the books in order.Barrie now has the official roll as quartermaster. Thank you Tony for keeping the website up to date, for his work organising “The Three Rings” and our away weekend on the Wolds Way, also for all the other things he does as Secretary to keep the Group active and aware of LDWA events etc. Thanks to all members and friends that pulled together on the day of the “Three Rings” to ensure another good event. Ian’s prize of a winters break at his B&B proved a great boost to the raffle ticket sales and therefore the funds. THANK YOU. IAN.
While our more active members walked the Houseman 100, (with I think three of them completing the event,) Derek, Jim, Rodger, Mary and I were joined by members of Cleveland Group to manage the baggage breakfast stop at Lydham. We were then joined for the rest of the week by Tony, Keith Bailey from Staffs group and Jackie & Kevin from Kent at a cottage on the Eaton manor estate, where we were all able to relax and enjoy the walking and the local amenities. I had a call earlier this week from Rodger Michel, treasurer of the 100 and the Group should receive a cheque for £200 in recognition of our effort.
The committee has decided to go ahead with the Three Rings next year. So all hands to the pump again please, we are not sure how much longer we can expect the pre event caterers to continue with the home baking etc. and the time may come when we will need to purchase our supplies, so we should think about keeping sufficient funds in hand so we are prepared.
Jim has agreed that he will look to organising next years away weekend and will be providing details later.
There are no plans for the group to be involved with the London based 100 next year, but interest has already been shown by some members in spending two weeks in Devon in 2013, so that we can help Devon & Cornwall with their Event. Ivor’s 100.
One other date for your diaries in 2013, is August, as this is the 25th anniversary of the groups first Walk. Any ideas of how we should celebrate this milestone, please give it some thought.
GROUP SECRETARY'S REPORT
I have now held this august office for six years and am therefore pleased to present my sixth report. Our activities have varied little from previous years so the content of this report is broadly similar to the last five.
Membership has increasedto 27 during the year and the following new members are welcomed – Judy Ainsworth, Maureen McCracken, Martyn Smith, Dennis Walker, Ian Whitehead, Shaun Williams and Barbara Young. This infusion of new blood is most welcome and will hopefully encourage some of those we rarely see to appear more often.
I have not circulated a newsletter since April but will rectify this shortly. This will, however, be much shorter than usual as there seems little point in repeating much of the content as this is also available on our website.
The website has received a major face lift since last year and is now in a much more attractive format and in line with the main LDWA site. Do keep an eye on this as there is now quite a lot of material there. It is, in effect, a record of our history over the last five years or so.
The Group was actively involved in the Housman 100 with several members enjoying an extended stay in a very attractive cottage near Church Stretton. Thanks are due to Paul for his hard work in organising the accommodation and the week in general. Those who worked hard both day and night on the baggage counter at the breakfast point did much to help make the event the success it was.
Three of the Group including myself completed the 100 and congratulations are due to Tony Richmond who finished in a very creditable time of 31 hours and 30th position in only his second 100. Congratulations also to Martyn Smith who battled manfully to finish despite sustaining a serious leg injury in the last twenty miles.
Next year is the LDWA Games 100 in London and it is unlikely that we will be able to help on this occasion.
The Three Rings of Shap was again successful and will continue in its present form for at least another year. I would like to thank all those who gave unstintingly of their time and expertise again without which it would be impossible to run the Event.
I attended the Local Groups Representative Meeting in Conwy last year which took the form of a weekend at the local Youth Hostel. This is always a useful forum and I plan to attend next month’s annual meeting in Howarth to meet and exchange ideas again with other Group Secretaries.
Our Away Weekend this year took in the Yorkshire Wolds Way over the August bank holiday weekend and was enjoyed by nine group members and four guests. A full report is on the website.
As ever, any suggestions or advice regarding the Group’s future development would be gratefully received.
WALK SECRETARY'S REPORT
We have had a full programme of monthly walks this year as detailed below:
31.10.10 AGM WALK 15 MILES
14.11.10 GREAT MELL FELL YOMP 15 MILES
5.12.10 BRAMPTON MYSTERY TOUR 15 MILES
9.1.11 NEW YEAR BLUES 20 MILES
13.2.11 A ROMAN ROUND 16 MILES
13.3.11 RING 3 20 MILES
10.4.11 ALSTON AMBLE 20 MILES
22.5.11 MORE WALL WANDERINGS 20 MILES
17.7.11 TIME FOR TEA - MARK 7 20 MILES
21.8.11 RING 1 18 MILES
25.9.11 UPPER SWALEDALE CIRCUIT 19 MILES